POVERTY BAY SAIL &
POWER
SQUADRON
RENDEZVOUS HOST
DUTIES
Each sanctioned
Rendezvous has funds
available from the Squadron to spend toward rendezvous expenses. This
money is
to help with the cost of such items as: Food, except no alcohol as not
everyone
drinks, Games & Prizes, Activities.
If the rendezvous is
scheduled at a
marina where there is an expense for a shelter, tent, heaters, then
this expense will be
covered
separate. The Squadron makes available funds up to the amount
which is
determined by the number
of boats
signed up times $15.00 per boat. (i.e. 20
boats equals $300.00)
The Squadron Rendezvous
Committee
has reserved the marina for each scheduled rendezvous.
You
will need to check with
the marina
to see if there is a reservation fee and make sure the number of slips
they have reserved for
Poverty Bay
and adjust if necessary (rendezvous committee person can give you
telephone number and if a
reservation fee was previously paid)..
Members of the Squadron have first choice
to the reserved slips and
guest
boats will only be allowed to use those slips if no other member is
using them.
Some Marinas have only a
certain
number of slips available to be reserved during holiday weekends and
they
also go to members first.
As Rendezvous Host, you can do as much or as little as you want for a
rendezvous. A few things you need to
follow are:
1.
a. Two months prior to the actual
rendezvous, write an article for the Pirates Log
introducing the rendezvous and
how members can sign up..
b.
Where the rendezvous is going to take place and the dates.
c.
That you will be monitoring VHF
channel (68) for assistance in boat docking.
d.
A contact person, if a member has questions regarding the
rendezvous.
e.
List of food necessary for members to bring for pot-lucks, hors
d'
oeuvres, etc.
f.
What activities are planned. A agenda e-mailed to each boat
signed up.
2.
Several
weeks in advance start a sign-up sheet and keep a list of the name and
length
of
all boats attending the
rendezvous
along with names and number of people and kids and when
they plan to arrive. It's good info for you and the marina may
require it in advance.
The marina may require a
deposit. Contact the treasurer to pay
this and collect from
each boat during the
rendezvous (ie:
$5.00) to recover the cost. If first
nights moorage
is required, Each
participating boat
owner needs to contact the marina and make payment
individually. You should supply telephone number for them
to call.
3.
The
following might be some of the things you will need to do or assign to
others:
a.
Buying the food.
b.
Organizing rendezvous events.
c.
Docking the boats....use VHF channel
68
d.
Running the activities.
e.
Cooking the food.
4.
After
the rendezvous you will need to write an article for the Pirates Log
summarizing:
a.
The events that took place, weather, any problems etc.
b.
Number of boats and people attending
c.
Winners of games and events.
ENJOY YOURSELVES AND
THANKS FOR VOLUNTEERING,
that’s what makes it all work.
If you have any
questions, please
contact a member of the Squadron Rendezvous Committee found in the
latest Roster.
Please see the log for
details on the Rendezvous.